Title Perfect Match - Tools for High Quality Mobility Experiences (PM)
Project Number 2012-1-FI1-LEO05-09261
Project Type Projets de transfert d'innovation
The main objectives of the project are:
To contribute to the quality and quantity of transnational mobility, concentrating mainly on hosting trainees in enterprises, by developing tools for intermediary organisations.
Definition of terminology:
trainee = student, trainee or apprentice
intermediary organisation = any organisation that works between the sending organisation and the hosting SME in the target country (VET schools, chambers, “professional” intermediary organisations)
The main objectives of the project were:
To contribute to the quality and quantity of transnational mobility, concentrating mainly on hosting trainees in enterprises, by developing concrete tools for intermediary organisations. The tools are applicable for all sectors. The purpose of those tools is:
- to encourage SMEs to host trainees from abroad
- to help match the right trainee with the right SME = Perfect Match
- to encourage VET schools etc. to become intermediary organisations
- to improve the co-operation between all parties
The other main aim of the project was to raise awareness of the benefits of mobility in Europe.
The reasons for developing these tools were the challenges for mobility experienced all around Europe: the difficulties in finding and motivating hosting SMEs that match the needs of the trainee; the SMEs getting discouraged by not receiving trainees with suitable skills. The role of the intermediary organisations in making these perfect matches is vital, but they need the Perfect Match tools for quality assurance. To increase mobility, schools, chambers etc. need these tools to work as an intermediary organisation.
The long-term impacts of Perfect Matches are important:
- more SMEs and more schools will be involved in mobility as hosting/intermediary organisations
- the quality of mobility improves due to the perfect matches, which eases the implementation of ECVET
- permanent co-operation structures are established between European VET schools for organising reciprocal placements, and between VET and SMEs
- the quality of co-operation between all actors improves
- attitudes towards mobility become more positive and a positive snowball-effect will be produced increasing mobility
- with the Perfect Matches, the mutual sharing of skills in Europe will produce more skilled employees, more competitive SMEs, improved VET; all this will improve the competitiveness of Europe
Sastamalan koulutuskuntayhtymä/Ikaalisten käsi- ja taideteollisuusoppilaitos, FI (coordinator)
Chambre Régionale de Métiers et de l’Artisanat de Midi-Pyrénées, FR
Fundació Jesuites Educació- Escola Tècnica Professional del Clot, ES
WEXEdU Alapítvány, HU
CSCS – Centro Studi “Cultura Sviluppo”, IT
Itinéraire International, FR
Societa Cooperativa sociale a r l Pantagruel Onius, IT
IPSSCTS "Luigi Einaudi" Pistoia, IT
PIMEC, Petita i Mitjana Empresa de Catalunya , ES
Suomen yrittäjät , FI
Mestarikiltaneuvosto , FI
Assemblée Permanente des chambres de métiers et de l’artisanat , FR
Genralitat de Catalunya – Departament d’Ensenyament – GD for IVET and Specialized Studies, ES
Budapesti és Kereskedelmi Iparkamara Oktatási Nonprofit Kft, HU
Grethe Stave, from Apriori as evaluator/consultant in the project
Dr. Peter Wordelmann as evaluator/consultant in the project
The core partners were a successful mix of vocational schools (FI, ES), a chamber (FR) and two “professional” intermediary organisations (HU, IT) with a lot of experience. The consortium also included umbrella organisations of SMEs and VET as associated/ineligible partners. Each core partner had also recruited a local working group involving SMEs and representatives of VET; the two most important target groups.
The tools were developed in co-operation with the target groups. During the testing period, the tools were tested in practical work – when arranging work placements – in each partner country. Systematical feedback was gathered from SMEs, sending organisations and trainees; the tools were improved based on the testing results and the feedback, and now they are ready and available at the project website – www.perfectmatch.fi – to be downloaded freely and to be modified according to the user’s needs.
The main results of the project are the tools that have been developed, and the best way to ensure their sustainability is first, that they really work; this has been clearly demonstrated by their successful exploitation within and outside the partnership. The fact that the tools are modifiable is also one way to ensure their sustainability. The main website and the PM Feedback tool will be maintained at least until 2019 and even after that, provided that there are enough users.
The project raised a lot of positive attention during the dissemination events, and most participants of the dissemination events found the tools extremely useful and well-developed, as well as the whole system they build up. As a direct impact of the project, regional co-operation plans are being made in Finland to start building a shared database of hosting SMEs; in Spain, the tools are being adopted widely and SMEs in Catalonia are starting to ask how they could become hosting companies. The Hungarian partner was the one who was best able to observe a direct impact on the success of matching; the partner organizes a lot of placements and has been the most successful one in disseminating the tools to their own European partners. Dissemination workshops and the participants’ pondering on the quality of mobility had a clear networking effect on the participants. But the work is not yet finished; every mobility coordinator in Europe should be aware of that the tools exist in order to decide if they would be useful for his/her work. Wide usage of the tools would help reach the long term impacts of Perfect Matching (see summary).
Entreprise, TPE, PME
Formation tout au long de la vie
Validation, transparence, certification
Autres Activités de Services
The products of Perfect Match project comprise a complete toolkit for intermediary organisations. The tools help to make perfect matches, i.e. place the right student in the right company. The tools are available on the website in all the project languages and in German.
The content of the toolkit:
1. GUIDE OF THE HOSTING PROCESS
The guide helps to define the tasks of each party and provides a usage guide of the Perfect Match products. It is meant as a guide for a beginning intermediary organisation or as a quality management tool for a more experienced intermediary organisation. The attachments of the guide include a Flowchart of the hosting process illustrating the different phases of the process and absolute quality criteria for hosting companies.
2. REASONS FOR AN SME TO HOST TRAINEES FROM ABROAD
The purpose of this tool is to bring out the benefits an SME may get from hosting a trainee from abroad. It helps the intermediary organisations to motivate SMEs to host. The tool also includes videos in which SMEs who have hosted trainees from abroad relate their positive experiences. There are videos in English, French, Spanish, Italian, Hungarian and Finnish; the videos in other languages all have English subtitles.
3. QUESTIONNAIRE TO GATHER INFORMATION ABOUT SME INTERESTED IN HOSTING TRAINEES
The purpose of the questionnaire is to clarify the basic information of the SME and the hosting conditions it can offer the trainee on one hand – and its wishes and needs regarding the trainee on the other hand. The questionnaire helps the intermediary organisation to build up its own database of hosting companies.
4. COMPANY ANALYSIS
With the help of the company assessment the intermediary organization can give the sending organisation a detailed description of the hosting SME and justify why the SME is a perfect match for the trainee. It also serves as a model of a database of hosting companies for intermediary organisations.
5. GUIDELINES: HOW TO PREPARE APPLICATION DOCUMENTS FOR A WORK PLACEMENT?
Instructions for trainees of how to draw up good application documents (CV, motivation letter, portfolio) that provide the intermediary organisation with sufficient information to find a perfect match placement.
6. PERFECT MATCH FEEDBACK
Collecting systematic feedback from the trainee and the SME is the key to improving the process. For each party to improve the way they work, it is equally important to share the feedback among the participants of the process (the trainee, the SME, the intermediary organisation, the sending organisation); this is the purpose of the feedback tool. The feedback can be collected and shared with the help of a simple and user-friendly e-tool, or the feedback sheets can be used as paper forms.